Executive Assistant, NDF, Helsinki

The Nordic Development Fund (NDF) is the joint Nordic international finance institution, established by Denmark, Finland, Iceland, Norway, and Sweden. NDFs work focuses on the nexus between climate change and development in lower-income countries and countries in fragile situations. Together with our strategic partners, we develop, launch and scale high-impact projects to support developing countries and people vulnerable to climate change.

To support smooth daily operations, effective leadership and strong internal and external collaboration, NDF is now recruiting an Executive Assistant to join the Managing Directors Office at NDF. This is a fixed-term position for one year to cover a period of parental leave. The preferred start date is mid-October 2026.

The Executive Assistant will provide high-quality administrative and coordination support to the Managing Director and selected department directors. The role reports to the Managing Director and is central to effective information flow, well-organised leadership support, travel coordination, internal collaboration and a professional working environment across NDF.

Key responsibilities

Provide executive administrative support to the Managing Director and selected department directors, including calendar coordination, correspondence, document preparation, inquiry handling, information flow and filing.

Coordinate travel and related logistics, including travel arrangements, itineraries, visas, travel-related invoices and expenses in line with organisational procedures.

Serve as NDFs travel focal point, including guidance on travel procedures and approvals, maintenance of travel guidance, compliance monitoring and support to travel safety and emergency response as a member of the ISOS Response Group.

Support departmental and organisational coordination, including agreed administrative support to department directors, internal information sharing, planning and coordination of Executive Management Committee (EMC) meetings, and serving as focal point for induction of new staff members.

Plan and coordinate internal and external meetings and events, including logistics for staff meetings and other recurring activities.

Support internal development initiatives and effective use of digital tools.

Contribute to a positive and professional working environment by acting with integrity, flexibility, discretion and a service-oriented mindset, and by carrying out other relevant duties as requested.

Key competencies, experience and personal attributes

A genuine interest in NDFs purpose and values, and motivation to contribute to NDFs mandate in climate and development finance.

Relevant administrative, business or other applicable professional education.

Several years of relevant experience in an executive assistant or similar administrative role, preferably in an international or multicultural working environment.

Strong organisational, planning and prioritisation skills, with the ability to work independently, take initiative and manage competing priorities.

Excellent interpersonal and communication skills, with a proactive, solution-oriented and collaborative working style.

High level of discretion, integrity and professionalism, including the ability to handle sensitive information appropriately.

Advanced MS Office skills and readiness to learn and use other relevant digital tools and platforms.

Fluency in English, both written and oral. Working proficiency in a Nordic language is an advantage, and other language skills are considered an asset.

We offer you

The opportunity to work in an international organisation in the field of climate change and development finance.

Varied and meaningful work in a multicultural and multilingual environment.

A role close to NDFs leadership and organisational coordination, with broad exposure to NDFs work and stakeholders.

An opportunity for a hybrid working model and other attractive employee benefits.

Application instructions and further information:

The selected candidate will be employed directly by NDF.

Register as an applicant and complete the application form carefully, and attach your CV to your application. In your application, please highlight how your strengths support the different aspects and focus areas of the role.

The Nordic Development Fund (NDF)

The Nordic Development Fund (NDF) is the joint Nordic international finance institution, established by Denmark, Finland, Iceland, Norway, and Sweden. NDFs work focuses on the nexus between climate change and development in lower-income countries and countries in fragile situations. Together with our strategic partners, we develop, launch and scale high-impact projects to support developing countries and people vulnerable to climate change.

Email: mia.viskari@staffpoint.fi